Facilities Rental
Book Harvest is proud to offer our vibrant, welcoming conference room for organizational meetings, workshops, and events that align with our mission of community empowerment. The conference room is located in Book Harvest HQ at 2501 University Drive in Durham, North Carolina.
The Conference Room
Capacity: Seats up to 50 with table furniture configurations, or up to 80 with stadium seating.
Best For: Large workshops, presentations, board meetings, and community forums.
Cultivating Community & Literacy
The mission of Book Harvest is books for every child; support for every parent; literacy for every community. In alignment with this mission, we welcome external partners, community groups, and non-profits to utilize our working spaces for day events.
Availability: Monday through Friday | 9:00 am – 5:00 pm (Weekends & evenings are unavailable)
Location: Rockwood Plaza, 2501 University Drive, Durham, NC 27707
Rental Rates for Non-Profits
We are proud to support fellow non-profit service organizations in Durham and Orange counties with a discounted, tiered pricing structure based on your organization's total annual revenue.
Note: All rentals require a 2-hour minimum booking. All pricing is determined in relation to facility maintenance, utilities, insurance, and guest needs. Please consult management for final contract eligibility.
Annual Revenue | First 2 Hours (Minimum) | Rate for Each Additional Hour |
|---|---|---|
$5M and above | $500 total | $100 / hour |
$1M – $5M | $300 total | $75 / hour |
$0 – $1M | $200 total | $50 / hour |
Registration & Payment Terms
Reservations booked > 30 days in advance: A 50% non-refundable deposit is due at signing. The remaining balance must be paid at least 14 days before the event.
Reservations booked < 30 days in advance: Full payment is due upon signing the contract.
Payment Method: Check payments only. Please make checks payable to Book Harvest and mail to 2501 University Drive, Durham, NC, 27707.
Technology & Equipment Included
Your reservation includes access to high-quality amenities to ensure a smooth event. All tech and supply requests must be submitted in writing at least 10 days prior to your event date.
Furniture: (20) 60” rolling tables (seats up to 4 per table) and 80 seats with casters for custom layouts.
A/V Capabilities: 84” TV with Zoom Room capability, digital projector, podium, and high-speed Internet.
Safety Features: Accessible First Aid kits, AEDs, and fire extinguishers on-site.
Key Guidelines & Standards for Use
Before submitting your request, please ensure your event can adhere to our facility standards:
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Food & Catering: Book Harvest does not provide food services. Event sponsors are welcome to bring or cater meals. We ask that you bring your own disposable, biodegradable tableware (plates, cups, napkins, cutlery) and leave the kitchen completely clean.
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Trash & Cleanup: Rolling trash carts and recycling bins are provided. If your trash exceeds container capacities, you must dispose of it off-site.
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Parking: Limited parking is available in the front lot of Rockwood Plaza. 4 dedicated spaces will be reserved for your event sponsors. Overflow parking is located at the rear of the building. Please carpool to respect our neighbors!
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Accessibility: All buildings are fully ADA-compliant, equipped with ramps, and fully accessible to wheelchairs.
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Youth Groups: For events with participants under 18 years of age, a strict ratio of 1 adult chaperone per 10 youth is required for the duration of the event.
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Cancellations: Written cancellations (via email or text) must be received at least 21 days prior to the event to receive a refund.
Ready to Book?